How To Avoid Unnecessary Misunderstandings At Work & Be Your Calmest Self

Posted: September 20, 2017

Misunderstandings at work are often a result of assumptions made by one person or another. Here’s how to avoid unnecessary misunderstanding at work. 

Misunderstanding, once it takes a place in your life, creates a number of problems between persons and results in endless grudges between people. When this happens, each person thinks himself/herself correct at that particular moment while arguing and somehow, the dialogues comes to a halt, depending on person’s maturity level.

Misunderstandings should be solved as soon as possible to avoid the stress which they create between people. It adds to internal stress and encourages and drives an negativity further into one’s senses.

It is an indeed better to think practically and looks at ways of resolving the situation before it reaches a dead end. People often make wrong choices when in the throes of a misunderstanding, as if their common sense has been parked away. A practical and an analytical thinker is one who can avoid turning what is a mere misunderstanding into an enormous cycle of never ending arguments.

Why do misunderstandings at work happen?

Misunderstandings happen among otherwise sensible people sometimes if one person isn’t in a good mood to give replies – this could easily effect an ongoing conversation between the two and the next person receiving messages could easily take the meaning inappropriately, in the wrong sense.

It is very important to consider the way in which you talk or convey your message to another person; if not conveyed in the right manner, it could even divert the issue from the original topic on which the talk was going on. Do make a conscious assessment of the situation and the people with whom you are communicating, so that what you offer is not an an unexpected response.

Another reason is inappropriate assumptions behind the conversations or the situations, especially if another person takes some time to give his/her reply. The already set criteria or pre-existing notions in your mind would lead you towards wrong interpretations. If you try to understand what the next person is trying to convey rather than remaining in your emotional den, then you are less likely to misunderstand their meaning.

How to avoid misunderstandings with others

Here are some proficient ways to avoid misunderstandings with others :

  • Listen patiently and attentively.
  • Observe – making out the most sensible meaning.
  • Try to authenticate the real intent of the other person and their way of conveying something to you as opposed to your own perception.
  • Clarify the meaning intended for you from the other person and find out if there is a convergence of viewpoints of both the parties.
  • Choose appropriate words to convey your meaning so that you say what you actually want to convey.
  • The biggest block within a conversation often arises from cultural backgrounds and appropriate use of language, whether it is from the use of slang or maybe because it doesn’t have the same meaning in their culture.
  • The best way to resolve is to have a face-to-face conversation with people to avoid ambiguous meanings creeping in.

‘Misunderstanding’ or getting into this kind of situation is normal in today’s time, but what keeps us going is our perseverance to be an understanding and calm person, to focus on creating the most harmonious conversation and keeping the flow of communication alive in the most bias-free way.

Top image via Unsplash

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An MBA Post Graduate, An avid researcher, A curious knowledge seeker who writes simply for

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3 Comments


  1. Zoya Shaikh

    Misunderstandings also thrive due to increased competition and lack of mutual understanding. At times, you may misunderstand a person just because you do not like him/her who is trying to pretend to be correct all the time. There may be many instances where a person can be misunderstood as per which there will be different ways to handle it which cannot be done by mere sticking to these steps.

    • Shaima Khan

      Yeah. It’s depends on situation. There are also some people who would try to be in and could create misunderstanding for long, if they don’t you. But if we have to keep the relation alive with that person, then out of two, one has to take a step further to iradicate that misunderstanding. And there are different point of views, I respect that.

  2. Shaima Khan

    I mean if they don’t like you.

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